We are required to provide you with this Privacy Notice by Law. The General Data Protection regulations came into force on 25th May 2018. It explains how we use the personal information about you that we collect, hold and store. If you are unclear about how we use your personal information or you have any questions about this Privacy Notice or any other issue regarding your personal information then please contact our Data Protection Officer.
The Data Protection Officer at Gloucestershire GP Educational Trust is Dr Sadaf Haque. You can contact her on 0300 4223058.
GGPET is the Data Controller of your information. This means we are responsible for collecting, handling and storing your personal information when you use our services. There may be times where we also process your information. That means we use it for a particular purpose and, therefore, we may also be Data Processors. The purposes for which we use your information are set out in this Privacy Notice.
The information we collect from you will include practice contact details such as your demographic details, address, the names and email addresses of those working in the Practice. These are all held on another information server for example, the names and GMC number of GPs is in the Public Domain.
We hold your data electronically, password protected and held securely on either our internal computer systems or on a third party secure server. In some instances, data can be accessed by mobile devices which are password protected.
GGPET uses a third party service, Pink Sky Design, to help maintain the security and performance of the GGPET website.
We collect the data you submit via the forms on our website for the purpose of obtaining your information which allows us to reply to your requests. In compliance with GDPR you have the right to be forgotten. If at anytime you would like your data removed from our system please contact us. By default we retain your information for a period of: 6 months.
We may pass your personal information on to other people or organisations because they may require your information to assist them in the provision of our services to you.
Sometimes we may provide information about you in an anonymised form, for example, for purposes of workforce surveys or other planning.
The Law gives you certain rights to your personal information that we hold, as set out below:
Sometimes we record information about third parties mentioned by you to us in order to provide our services. We are under an obligation to protect third party's rights and to ensure that references to them which may breach their rights to confidentiality are removed before we send any information to anyone else.
We use your personal information when we need to speak to you or to contact other service providers in order to provide our services to you. We will never pass on your personal information to anyone else who does not need it or has no right to it unless you give us clear consent to do so.
The Law says we need a legal basis to handle your personal information. These are as follows:
We will not keep your information for longer than is necessary for the purposes as set out in this Privacy Notice.
If you have a concern about the way we handle your personal data or you have a complaint about what we are doing, or how we have used or handled your personal information, contact our Data Protection Officer. You also have a right to raise any concern or complaint with the UK information regulator, at the Information Commissioner's Office: https://ico.org.uk/ or calling the helpline Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate)
The only websites this Privacy Notice applies to is GGPET. If you use a link to any other website from the website you will need to read the individual privacy notices. We take no responsibility (legal or otherwise) for the content of other websites.
We do everything we can to ensure that your information is secured. We ensure that our staff are trained and regularly update our processes and systems. We also carry out assessments and audits of the information that we hold and make sure that if we provide any other services we carry out proper assessments and security reviews.
Because we are obliged to protect any confidential information we hold about you it is important that you let us know immediately if you change your contact details to ensure we are sure we are actually contacting you and not another person.
You may find a copy of this Privacy Notice in the GGPET office, on our website and a copy may be provided on request.
We regularly review and update our Privacy Notice. This Privacy Notice was last updated in October 2021.